Privacy Policy

Introduction

This Privacy Policy describes and gives you clear and comprehensive information about the data that Make in Asia collects from you, and provides an explanation of how and why we collect, use and manage that data.

For the purposes of the General Data Protection Regulation (EU 2016/679),the data controller is Make in Asia (see Contact Details). Make in Asia is based in United Kingdom and is responsible for data collected in relation to websites and tradeshows managed by Make in Asia. You should be aware that although Make in Asia may be principally responsible for looking after your personal data, information may be held in databases which can be accessed by other affiliated entities of Make in Asia.

We may make changes to this Policy from time to time in order to keep it up to date and compliant with legal requirements. Please refer to the "Last Updated" date at the bottom of this page to see when this Policy was last revised. We may also notify you about significant changes by email, using the address you last provided or by posting an alert which will be displayed when you access our systems. This Policy is not intended to override the terms of any contract that you have with us or between buyers and suppliers (or any rights you might have available under applicable data protection laws).

Contact Details

The primary point of contact for all issues arising from this Policy, including requests to exercise data subject rights, is our Data Protection Officer. If you have a complaint or concern about how we use your personal information, please contact us in the first instance and we will attempt to resolve the issue as soon as possible.

The Data Protection Officer can be contacted by:

Email at [email protected]

You also have a right to lodge a complaint with a data protection authority for your country or region or where an alleged infringement of applicable data protection laws occurs.

A list of EU Regulators may be found here: http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm.

A list of authorities participating in the Global privacy Enforcement network may be found here: https://www.privacyenforcement.net/about_the_network#members

If you are located in United Kingdom.

Third-party links

Our website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy notices and that we do not accept any responsibility or liability for these notices.

Please check these notices before you submit any personal information to these websites.

How Do We Collect Your Personal Data?

We collect your data in a variety of ways:

• At Trade Shows, Roadshows, Seminars and Conferences

• Registration Forms

  We ask visitors to register their attendance by completing a form which we then enter into our systems.

• Check-In updates

  We ask visitors to update/complete data retrieved from previous registrations held in our system.

• Business Cards

  We scan and store details of visitors’ business cards.

• Booth Visit History

  Exhibitors use the Make in Asia Supplier App to scan visitors’ badges when visitors call at their booths. Visit data is then uploaded to our servers.

• Through Website Forms Registration & Inquiry Forms

  We ask visitors to our online sites to register in order to personalize and use the site’s messaging functions. We support both a full and a light registration mode that captures minimal data. Additionally, we have a self-registration function for suppliers who wish to register as an advertiser on our site.

• Subscription Forms

  We capture details of site visitors’ subscriptions and preferences to services such as Notifications, Product/Supplier Alerts, Print Magazines, and E-Magazines.

• Sample/Small Order Forms

  We capture details of sample and small orders placed by visitors to advertisers on the site.

• Private Sourcing Events

  We capture basic details of buyers interested in applying for our Private Sourcing service.

• Call Centre Activities

  Telemarketing

  We periodically contact people and seek information for market surveys and research questionnaires or to qualify prospects for our services or those of our advertiser community, e.g., to qualify potential:

  visitors to our shows and/or online sites, or advertisers/exhibitors to our shows and/or online sites.

  Customer Service

  Online users, and Trade Show visitors and potential advertisers contact us for enquiries, complaints, suggestions or feedback through our Customer Service Team via online chat system, hotline, fax or email.

Additionally, there are small numbers of potential advertisers who call in. Their details are qualified and entered into our systems. Systems Tracking Functions

We use Cookies and other related technologies on our sites. To the extent that information collected through Cookies and similar technologies constitutes personal information, the provisions in our Cookie Policy apply and complement this Privacy Policy.

Other Sources

We collect data from other sources, such as public databases, joint marketing partners and other third parties including third party software applications and social media platforms. The data collected through these third party sources will be combined with information we collect through our services where this is necessary to help manage our relationship with you.

What Personal Data Do We Collect?

The personal information we collect include:

Contact and Communication Details

This includes your name, addresses, telephone numbers, email addresses, and social media contact details.

Business Details

Job title, Role, Company name, and Company demographics, i.e., number of employees, turnover, etc. Please note that contact details typically are work related since our mission is to facilitate B2B trade.

Preferences

Marketing preferences inferred from subscriptions to product/supplier alerts, print and E-Magazines and Trade Show news.

Display and language preferences

Communications

Details of calls/messaging made between:

1.) Customer service team members and visitors and advertisers/exhibitors.

2.) Sales Team members and advertisers/exhibitors or prospects.

3.) Advertisers/exhibitors and online visitors sent through Message Centre, e.g., RFI, RFQ, RFS.

4.) Advertisers/Exhibitors and online visitors sent though WhatsApp Chat facility.

5.) What sample requests or other orders placed between advertisers and site visitors

6.) What seminars/events booked at Trade Shows

7.) What print and E-Magazines subscribed to

Device and Log Information

1.) The internet domain and IP address from where you access our websites and apps.

2.) The type of browser software and operating system used to access our websites and apps.

The date and time you access our websites and apps

If you linked into our websites and apps from another website, the address of that website (referrer URL), and: The pages you enter, visit and exit our websites and apps from

Your account log-in/online identifier

Unique device identifiers (such as the address of the device's wireless network interface (MAC Address), or mobile phone number used by the device)

Online Behavioural Data

We use Cookies and other tracking technologies to capture activity on our sites, such as:

1.) Session frequency

2.) Search terms used

3.) Pages visited and how they were accessed (for path analysis)

4.) Products /suppliers inquired on or profiles viewed

5.) Whitepapers downloaded

6.) Apps downloaded

7.) While this information itself does not hold personal identifiers, it may be linked to profile data and used for behavioural profiling (see our Cookie Policy for further details about cookies).

Offline Behavioural Data

1.) Trade shows, Exhibitions, and Conferences visitors attended

2.) Exhibitors visited (captured tthrough Make in Asia App)

3.) Summits/seminars/events attended

What Do We Use Your Personal Data For?

1.) We use the data to provide you with our products and services, to develop new offerings and to protect Make in Asia and our visitors, exhibitors, buyers, suppliers and advertisers as detailed below. In some instances, we will request that you provide data to us directly. If you do not provide the data that we request, or prohibit us from collecting such data, we may not be able to provide the requested products and services.

2.) We use the data for our legitimate business interests, including the following:

To create personalized product recommendations on behalf of online advertisers to present to online visitors by email or phone. To market relevant Make in Asia online services (e.g., Product/Supplier Alerts, Magazines) by print DMs, eDMs, telemarketing calls, SMS or other platforms including Facebook, LinkedIn or through third party agencies.

To market relevant Make in Asia Tradeshows and services (e.g., Buyer apps, Summits, Start Up Launchpad) by print DMs, eDMs, telemarketing calls, SMS or through other platforms including Facebook, LinkedIn or through 3rd party agencies.

To create contact lists of Online and/or Trade Show visitors who have opted in to third party marketing. These lists are segmented based on visitor preferences, behaviours or demographics and can be rented/sold to verified third party vendor for direct marketing on behalf of their clients.

Using third party marketing materials from our partners (advertisers or service providers) to market to Make in Asia Online and Trade Show visitors who have opted in to third party marketing. These visitors are segmented based on preferences, behaviour or demographics, by print DMs, eDMs, telemarketing calls, SMS or through other platforms including Facebook, LinkedIn or through third party agencies. Create contact lists for surveys and similar market research activities.

To facilitate review of visitor details for qualification purposes by Advertisers and Exhibitors who have received Requests for Information or similar from visitors to our Online site or Tradeshows, through our Messaging Service and to facilitate communications between parties by email/phone/chat in relation to such requests .

Our Customer Services team may use your personal data when responding to your comments, feedback, inquiries, questions, to give you appropriate support to fulfil your needs and requests.

Our Technical Support team may use your personal data to:

1.) Facilitate internal purposes such as auditing, data analysis, and research to improve our products, services and improve your user experience, including providing more relevant customized content to you;

2.) Detect, investigate and prevent fraudulent transactions and other illegal activities and protect your rights and property as well as ours.

Use the data for purposes associated with our legal and regulatory obligations.

We will only use your personal data for those purposes set out above and only where we are satisfied that it is necessary and that its use falls under one or more of the following legal grounds, i.e.

1.) To comply with a relevant legal or regulatory obligation that we are subject to

2.) To fulfil obligations under a contract signed between you and us, or

3.) To support 'legitimate interests' that we have as a business provided it is always carried out in a way that is proportionate and that respects your privacy rights.

4.) Or exceptionally for clearly defined and limited cases, where you have freely given consent.

How Do We Secure your Personal Data?

Whilst we cannot guarantee to keep your data 100% secure, we are committed to protecting you (and us) from unauthorized access to, or unauthorized alteration, disclosure, destruction of personal information that we hold.

We regularly review our information collection, storage and processing practices, including physical, logical and organizational security measures, to guard against unauthorized access to systems and data stores.

Our regular reviews include engaging external security consultants to test effectiveness of implemented security measures.

We restrict access to personal information to our employees, contractors and agents who need access to the relevant personal information in order for them to process it for us and who are subject to strict contractual confidentiality obligations.

We implement strong access control mechanisms, such as two-factor authentication, identity & access management in addition to strong password policies.

Where appropriate, we use technical solutions such as encryption, pseudonymization and anonymization to further protect data at rest and in transit.

On your part, we encourage you to use a unique and strong password to protect your account, activate the two-factor authentication (2FA) feature that we provide, limit access to your computer and log out after using our services. In addition, you should make sure your computer is updated with the latest security patches and protected with an anti-malware product at all times.

Please note that you are responsible for the personal information that you choose to share, disclose or submit voluntarily while using our website and which can be viewed by members of third party applications or messengers.

How Long Do We Keep Your Personal Data?

We will retain your personal data for as long as is reasonably necessary for the purposes listed in this Privacy Policy. When your personal information is no longer required, we will ensure it is either securely deleted or stored in a way which means it will no longer be used by the business.

In some circumstances we may retain your personal information for longer periods of time, for example, where we are required to do so to meet legal, regulatory, tax or accounting requirements or in the event of any complaint or challenge, or if we reasonably believe there is a possibility of legal action relating to your personal information or dealings. Under normal circumstances this should not exceed 7 years from the date of the last engagement with you.

Who Do We Share Your Personal Data With?

We may share your personal information with third parties, to help manage our business and deliver services as outlined below:

Service providers, who perform functions on our behalf such as fulfilling orders, who help manage our IT and back office systems, delivering packages, sending postal mail and email, removing repetitive information from customer lists, analysing data, providing marketing assistance, providing search results and links (including paid listings and links), and providing customer services.

Data protection authorities, regulatory authorities and law enforcement agencies, in United Kingdom, EU and around the world.

Other third parties, for the purpose of detecting, preventing or otherwise addressing fraud, security or technical issues, protecting against harm to the rights, property or safety of our users or the public.

We may disclose or transfer your data to a third party in the event of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of Make in Asia business, assets or stock (including any bankruptcy or similar proceedings).

Direct Marketing

We may use your personal information to send you direct marketing communications about our products and services or our related services according to your preferences either with your consent or because we have a legitimate interest to do so, including our latest product announcements and upcoming events. This may be in the form of emails, SMS, telephone calls or targeted online advertisement. We limit direct marketing to a reasonable proportionate level, and to send you communications which we think will be interesting and relevant to you, based on the information we have about you.

You have choices when it comes to how we use your data and we want to ensure you have the information to make the choices that are right for you.

If you no longer want to receive marketing-related emails, SMS, or printed materials, you may opt out by following the instructions in any such emails, SMS or printed materials you receive from us.

Profiling

Based on information we have collected about you and your viewing habits and analytics about performance of our content, offers and ad, we personalize the content, offers and ads made available to you to make your experience more relevant.

This constitutes profiling: We segment visitors by applying selection criteria and business rules using software code (and algorithms) to process relevant data semi-automatically to produce personalized content recommendations, e.g., recommended products which appear in marketing emails or online when you visit our sites. If you wish to opt-out of receiving personalized content, please contact us on [email protected]

Transfers of Personal Data to Non EU Countries or International Organizations

The data that we collect from you may be transferred to, and stored at, a location outside the European Economic Area (EEA). It may also be processed by staff operating outside the EEA who work for us or one of our service providers. We will take all steps reasonably necessary to ensure that your data is treated securely, in accordance with this privacy notice, and will only transfer your personal information to other countries that are either:

Recognized by the European Union as providing an adequate level of data and legal protection, for example, to the US under the EU - U.S. Privacy Shield which covers the protection of personal information transferred to the US. (https://www.privacyshield.gov/article?id=OVERVIEW )

Or by ensuring that transfers to other Non-EU counties are protected by appropriate contractual commitments.

You have the right to request more information about the safeguards we have put in place.

What Rights do you Have?

You have a number of rights in relation to your personal information. Specifically, you have the right to request:

Access to Your Data - You can ask us to:

Confirm whether we are processing your personal information

Give you a copy of that data

Provide you with other information about your personal information, such as what data we have, what we use it for, who we disclose it to, whether we transfer it abroad and how we protect it, how long we keep it for, what rights you have, how you can make a complaint, where we got your data from and whether we have carried out automated decision making or profiling, to the extent that information has not already been provided to you in this notice.

Rectification

You can ask us to rectify inaccurate personal information in our files. We may seek to verify the accuracy of the data before rectifying it.

Erasure (Right to be Forgotten) - You can ask us to erase your personal information, but only where:

1.) It is no longer needed for the purposes for which it was collected; or

2.) You have withdrawn your consent (where the data processing was based on consent); or

3.) It follows a successful right to object; or

4.) It has been processed unlawfully; or

5.) It is necessary to comply with a legal obligation.

We are not required to comply with your request to erase your personal information if the processing of your personal information is necessary:

1.) For compliance with a legal obligation; or

2.) For the establishment, exercise or defence of legal claims.

3.) In the context of marketing, please note that we will maintain a suppression list if you have opted out from receiving marketing content to ensure that you do not receive any further communications.

Restriction - You can ask us to restrict (i.e. keep but not use) your personal information, but only where:

1.) Its accuracy is contested, to allow us to verify its accuracy; or

2.) The processing is unlawful, but you do not want it erased; or

3.) It is no longer needed for the purposes for which it was collected, but we still need it to establish, exercise or defend legal claims; or

4.) You have exercised the right to object, and verification of overriding grounds is pending.

We can continue to use your personal information following a request for restriction, where:

1.) We have your consent; or

2.) To establish, exercise or defend legal claims; or

3.) To protect the rights of another natural or legal person.

Objection

You can object to any processing of your personal information which has our 'legitimate interests' as its legal basis, if you believe your fundamental rights and freedoms outweigh our Legitimate Interests. Once you have objected, we have an opportunity to demonstrate that we have compelling legitimate interests which override your rights, however, this does not apply as far as the objections refers to the use of personal information for direct marketing purposes.

Data Portability

You can ask us to provide your personal information to you in a structured, commonly used, machine-readable format, or you can ask to have it 'ported' directly to another Data Controller, but in each case only where:

1.) The processing is based on your consent or the performance of a contract with you; and

2.) The processing is carried out by automated means.

3.) Information about any automated processing e.g. segmentation or profiling using your data. You can ask not to be subject to such processing.

4.) Information about International Transfers.

5.)You can request details about international transfers of your data.

To exercise your rights, you can contact us as set out above. Please note the following if you do wish to exercise these rights:

Identity - We take the confidentiality of all records containing personal information seriously and reserve the right to ask you for proof of your identity if you make a request.

Fees - We will not ask for a fee to exercise any of your rights in relation to your personal information, unless your request for access to information is unfounded, repetitive or excessive, in which case we will charge a reasonable amount in the circumstances.

Timescales - We aim to respond to any valid requests within one month unless it is particularly complicated or you have made several requests, in which case we aim to respond within three months. We will let you know if we are going to take longer than one month. We might ask you if you can help by telling us what exactly you want to receive or are concerned about. This will help us to action your request more quickly.

Exemptions - Local laws, including in the EU member states, provide for additional exemptions, in particular to the right of access, whereby personal information can be withheld from you in certain circumstances, for example where it is subject to legal privilege.

You also have the right to complain to your supervisory authority (see 'Contact Details').

Last updated date: 25 February 2020 version 1.7

Appendix 1: Summary Data Used/Purpose/Legal Basis

We use your personal data to...

Data Types Used

The applicable legal basis

Create personalized product recommendations for you on behalf of online advertisers

Contact & communications data

Business details

Preferences

Buying & payment history

Online behavioural data

Offline behavioural data

We have a "Legitimate Interest" to provide you with relevant and personalized content.

If you live in an EU member state or Non-EU jurisdiction which requires opt in, we require your consent.

Market relevant Make in Asia online services to you

1.) Contact & communications data

2.) Business details

3.) Preferences

4.) Buying & payment history

5.) Online behavioural data

6.) Offline behavioural data

Create contact lists of online and/or trade show visitors who have opted in to third party marketing

We require your Consent (opt in) to provide your details to 3rd parties for 3rd parties to market to you.

To market on behalf our partners (advertisers or service providers) their products and services to online and trade show visitors who have opted in for 3rd party marketing.

We require your Consent (opt-in) to market to you on behalf of our partners and service providers (3rd party marketing).

To create contact lists for surveys and similar market research activities.

We have a "Legitimate Interest" in using your data to conduct surveys and market research to improve our product offerings and to give anonymous insights to our user "community".

Facilitate review of visitor details for qualification purposes by Advertisers and Exhibitors who have received Requests for Information or similar from visitors to online site or trade shows, through our Messaging Service and to facilitate communication between parties in relation to such requests

Contact & communications data

Business details

Advertisers/exhibitors and online visitors sent through Message Center, e.g., RFI, RFQ, RFS.

We have a "Legitimate Interest" in facilitating the use of data relevant to visitor enquiries that is pertinent to advertisers and exhibitors using our services, provided that it does not infringe the rights of other parties.

To allow our Customer Services team to respond to your comments, feedback, inquiries, and questions.

Any: Subject to internal controls to limit use to the minimum necessary on a case by case basis. We have a "Legitimate Interest" in using data that is pertinent to respond to your comments, feedbacks, inquiries, etc., provided that it does not infringe the rights of other parties.

To allow our Technical Support to improve our products, services and your user experience, and to detect, investigate and prevent fraudulent transactions and other illegal activities, thus protecting your rights and property as well as ours.

Any: Subject to internal controls to limit use to the minimum necessary on a case by case basis.

We have a "Legitimate Interest" in using data that is pertinent to improving and managing our services, provided that it does not infringe the rights of other parties.

To use the data for purposes associated with our legal and regulatory obligations.

Any: Subject to internal controls to limit use to the minimum necessary on a case by case basis.

The use of this data is necessary in order for us to comply with any legal or regulatory obligations.

To report an Intellectual Property (IP) infringement, kindly read the following MAKE IN ASIA INTELLECTUAL PROPERTY RIGHTS PROTECTION POLICY and complete and sign the relevant form.